To All Participants
Location of reception desk
Pacifico Yokohama, Conference Center 2F, General Reception Desk
Reception time
March 16 (Mon) 08:00 - 18:00
March 17 (Tue) 08:00 - 18:30
March 18 (Wed) 08:00 - 16:30
* Participants who have pre-registered do not need to visit the reception desk. Please ensure that you are wearing your participant ID badge in the meeting venue.
* Participants who are applying to take part on the day of the meeting and those participants who have lost or forgotten their participant ID badges are required to report to the General Reception Desk for registration.
Annual Meeting Secretariat
Department of Pharmacology, Hirosaki University Graduate School of Medicine
Zaifu-cho 5, Hirosaki, Aomori 036-8562 TEL: 0172-39-5022 FAX: 0172-39-5023
Headquarters of the Annual Meeting during the meeting (March 16 to 18)
Pacifico Yokohama Conference Center 2F (Room 211)
Paging services
There are no paging services at the meeting venue. Please use the message board at the General Reception Desk (2F counter).
Meals
Please use the restaurants inside and in the vicinity of the meeting venue. A light lunch will be provided at the luncheon seminars (Limited quantities).
Luncheon seminars
Lunch will be provided at the luncheon seminars. As quantities are limited numbered tickets will be given out (on a first-come first-served basis) at the Luncheon Seminar Reception Desk (Pacifico Yokohama Conference Center 2F) on the morning of the day of each luncheon seminar.
Beverage service
A beverage corner will be set up on the 3rd floor of the exhibition hall inside Pacifico Yokohama Conference Center. Participants are free to use this service.
Cloakroom
A cloakroom will be available at the 1st floor counter of Pacifico Yokohama Conference Center. Please note that the cloakroom cannot take receipt of valuable items.
Copying and faxes
Please use the Business Center on the 1st floor of Pacifico Yokohama Conference Center.
Use of cameras, etc.
The use of cameras, video cameras and mobile phone cameras is strictly prohibited within the meeting venue.
Other matters
Except for designated smoking areas, the meeting venue is entirely non-smoking.
Reception
March 17 (Tue) 18:10 - 20:00
Pan Pacific Yokohama Bay Hotel Tokyu B2F (Queen's Grand Ballroom)
* Guests at the reception are requested to wear the Reception Participation ID badge. People wishing to apply to attend the reception on the day should register at the General Reception Desk.
Exhibition of Equipment, Reagents and Publications, etc.
Equipment and Reagents:
Pacifico Yokohama Conference Center 3F (Rooms 301, 302 and Foyer)
March 16 (Mon) 09:00 - 17:30
March 17 (Tue) 09:00 - 17:30
March 18 (Wed) 09:00 - 16:30
Publications:
Pacifico Yokohama Conference Center 3F (Foyer)
Details of Board Meeting and Annual Meeting
Board Meeting
March 15 (Sun) 12:00 - 17:00*Maybe subject to change.
Pacifico Yokohama Conference Center 4F (Room 414)
Academic Councilors Meeting and Regular Annual Meeting
March 16 (Mon) 17:30 - 19:30
Pacifico Yokohama Conference Center 1F (Main Hall)
Representatives and Academic Councilors are requested to pick up their conference materials in advance at the reception desk situated in front of the 1F Main Hall.
Annual Meeting Outstanding Presentation Award
The Annual Meeting Outstanding Presentation Prize is selected from presentations made at the Annual Meeting Outstanding Presentation Mini Symposium. This prize targets young researchers and the mini symposium presentations are selected from a pre-screening process at the time of submission of papers. The names of the prize winners will be posted in the Foyer of the Pacifico Yokohama Conference Center 3F by 17:30 on March 17 (Tue). The prize winners will be introduced to attendees at the Reception in the Queen’s Grand Ballroom, Pan Pacific Yokohama Bay Hotel Tokyu B2F from 18:10 on March 17 (Tue). Prize winners are requested to report to the Annual Meeting Headquarters at Room 211 on the second floor of Pacifico Yokohama Conference Center on that day.
Satellite Events
The 19th Meeting of the Study Group on Cell Electropharmacology
- Date:
- March 15, 2009 (Sun) 19:00 - 21:00 (Dinner will be from 18:00)
- Venue:
- Pacifico Yokohama 5F (Room 501)
Minato Mirai 1-1-1, Nishi-ku, Yokohama 220-0012, JAPAN TEL: 045-221-2155
Request to Symposium Organizers
There is no necessity to register at reception. Please take your seat in the moderator's chair 15 minutes before the symposium is scheduled to begin. Timing of presentations and discussions at the various symposia is at the discretion of the organizer.
Request to the Chairs and Moderators of Each Session (excluding Symposia)
- There is no necessity to register at reception. Please take your seats in the chairperson's or moderator's chairs 5 minutes before the session is scheduled to begin.
- The timings for presentations and discussions is set as follows. Please ensure that these timings
are strictly adhered to.
General presentations (oral): Presentation (10 min.), Discussion (5 min.)
General presentations (poster): Presentation (4 min.), Discussion (3 min.)
Request to Presenters
Specifications for presentation data
- In the case of Windows-based data, please bring your material with you on CD-R (RW is NOT compatible) or a USB flash memory stick.
- For presentations prepared in Macintosh or Windows VISTA format, we can only provide support for those presenters bringing their own personal computers. We cannot handle data for Mac or Vista.
- Presenters bringing their own computer should remember to bring an AC adapter, if necessary.
The connecting format is a D-Sub 15 pin only.
Some personal computers require special adapters to hook up to the D-Sub 15 pin. Please bring an adapter if your computer requires one.
(Personal computers such as SONY VAIO and Macintosh laptops very often require an adaptor in order to connect. Please check the specifications of your computer.)
Compilation of Data for Presentations
Data formats for presentations
At the Annual Meeting venue, personal computers installed with Windows XP OS and PowerPoint2000/2003/2007 will be used. Please ensure that your presentation data is compiled in accordance with the following specifications. The screen size is XGA (1024 x 768). Please check in advance that your presentation can be viewed fully on a computer using this configuration.
- OS: From Windows2000 to Windows XP is acceptable.
- Applications: Windows PowerPoint2000 to 2007.
- General presentations should be no more than 10MB in size. (There are no limitations for other presentations).
- Sometimes it is the case that presentations that use the outer edges of the screen may find that those words or images on the edges of the screen may be distorted or not-visible, due to differences in presentation environment.
- Please place your presentation data in a folder with a name in the following format:‘ (Presentation Number XXX) (NAME OF PRESENTER)’If you are using your own personal computer, please make sure that this folder is stored on your desktop.
Font
To ensure that there are no problems in displaying your presentation, please ensure that you use one of the following fonts:
- Japanese:
- MS Gothic, MSP Gothic, MS Mincho, MSP Mincho (4 options)
- English:
- Times New Roman, Arial, Arial Black, Arial Narrow, Century, Century Gothic, Courier New, Georgia (8 options)
Moving images and sound data
If you intend to use moving images or sound data, please bring your own PC to the venue.
Receipt of presentation data (Presenters bringing their own computers should be sure to report reception)
- Reception venue and times (as currently scheduled)
Venue Pacifico Yokohama Conference Center 1F (PC Reception Center) Reception times March 16 (Mon) 08:00 - 17:00 March 17 (Tue) 08:00 - 18:00 March 18 (Wed) 08:00 - 16:30 - Please visit the reception and register at least one hour prior to your presentation.
- The data that the Association receives for your presentation will be destroyed by the Annual Meeting Secretariat following the conclusion of your presentation.
- Please take your seat in the presenter’s chair 10 minutes before the presentation is scheduled to start.
Method of presentation
Please use the mouse provided on the presentation podium to access and conduct your presentation. When you take the podium the tech-operator will ensure your presentation is displayed on screen. Use the mouse to move slides yourself. On a Macintosh computer it is not possible to go back to a slide with the mouse.
Presentation time:
The time for general presentations (oral) will be 10 minutes, with 5 minutes for discussion.
Please follow the instructions of the session chair or organizer with regard to presentation timings for other types of presentation.
Request to Presenters of General Presentations (Poster)
- Venue
Pacifico Yokohama Conference Center Room L (303), Room M (311 and 312), Room N (313 and 314), and Room O (Lounge)
The timings for setting up poster displays, presentations and discussion, and removal of posters are as follows:
- Set-up time
- March 16 to 18 08:30 - 09:00
- Presentation and discussion
- March 16 (AM) 11:10 - 12:10 / (PM) 13:30 - 14:30
- March 17 (AM) 11:10 - 12:10 / (PM) 14:30 - 15:30
- March 18 (AM) 11:10 - 12:10 / (PM) 13:30 - 14:30
- Poster removal
- March 16 (Mon) 17:00 - 17:30
- March 17 (Tue) 17:00 - 17:30
- March 18 (Wed) 16:00 - 16:30
- Method of display
After checking your presentation number, please display the poster in the place that corresponds to your number. Push-pins and hanging ribbons are provided for your use on the panels. The panels are 90 cm in width and 160 cm in height, however, in order to provide ease of viewing we recommend that you aim to use mainly the upper portion of the panel.
- Presentation and discussion
Presentations will take place in the order of the presentation numbers. Presentations should last 4 minutes, with discussion lasting for 3 minutes. Please follow the instructions provided by the chair of the session.
- Please place the push-pins and hanging ribbons you have used into the paper cup provided and place it at the base of the panel.