Instructions for Chairs and Presenters

For Chairs

• Please come to the room of the session over which you preside at least 20 minutes before the beginning of the session. Please inform your arrival to a room staff.
• Please take the chairperson's standby seat before the beginning of your session.
• Some sessions have MCs. If your session does not have MC, please open the session at a start time.

For Presenters

Presentation Time

Please follow the schedule and instructions sent by the conference secretariat, and during the session, please follow the session chairs' directions.

Projection and Technical Setting

• PowerPoint is the only communication tool available in all session rooms.
• Slide projectors are not available.
• There is only one projector in each session room.
• Speakers are kindly asked to observe that only computers with Windows 10 PCs with Microsoft PowerPoint 2010/2013/2016/2019 installed provided by the congress may be used for showing your presentations.
• The supported data media is USB-Memory Key.
• The following fonts are recommended:
  Arial, Arial Black, Century, or Century Gothic
• All PowerPoint presentations must be handed in at the PC preview center at least 1 hour prior to your session.
• If you are presenting from a Mac, please be sure to bring your own Mac laptop.
• If you use Movie file on your presentation, please be sure to bring your own laptop.

For Speakers Who Bring Their Own Laptop

• Please visit the PC preview center at least 1 hour prior to your session to verify the correct output to the equipment.
• After you finish checking your presentation, operators will take your laptop, and you will receive your laptop at the operator’s desk in each session room.
• Recommended Operating Systems: Windows 7 and later, Mac OS X 10.10 and later.
• Please be sure to bring your own AC adapter.
• The HDMI output connection is used to connect the laptop to an external monitor and data projector. If your laptop require a special video output cable that is compatible with the laptop, Please be sure to bring your conversion connector.
• Please make sure to cancel your setting in advance such as Screen saver, virus check system and a power-saving mode setting.

At the Podium

Your presentation data will be displayed on a monitor on the podium.
Please use the equipment provided on the podium.

PC Preview Center

• Please register your presentation at PC Preview Center at least 1 hour before the beginning of your session.
• Presenters of the sessions on June 8th (Sat.) and June 9th (Sun.) can also register their presentations from June 7th (Fri.).

PC Preview Center Opening Hours:

Operators will copy and save your presentation data to the server.
Your presentation data will be deleted immediately after the end of the meeting.

At the Podium During your Presentation for the JSDT2024

Please use a mouse and keypad provided on the podium table. Each presentation must finish in its allotted time.

• Oral Sessions: 6 minutes presentation and 2 minutes Q&A
• Other than Oral Sessions: As announced in advance

Guidelines for Poster session speakers

Conflict of Interest Disclosure (COI)

A first author must disclose whether there are any conflicts of interest (COI).
We ask you to include a slide regarding your COI at the beginning or end of your presentation.
Please refer to the following site.

About COI

Guidelines for Poster Preparation

Please ensure that the text size is large enough to be easily read from a distance, and that all charts, tables, and photos are clear and high-quality.

Poster Panels / Size

• Your abstract number (20 cm × 20 cm) will be placed on your assigned board by the congress secretariat (left upper corner).
• Please prepare a title (20 cm × 70 cm) separately from the main poster, which should include the abstract title, and the authors’ names and affiliations.
• The main poster should be no larger than 190 cm × 90 cm.
• Poster is not necessary that it is one sheet.
• Please include COI at the top or bottom of the poster.
• Pins for fixing posters will be available on the poster board. Do not use your own pins or tapes.

Poster Set Up and Removal of Poster

Venue for poster presentation: B,C and D, Exhibition Hall, PACIFICO Yokohama

• Poster set-up
  ・Please set up your poster on the board assigned to you at the venue within the designated time frame.
• Presentation method and time
  ・Stand by your poster board during the time frame specified in the program.
• Removal of poster
  ・Please remove your poster after the final session without delay.

*Please note that any posters remaining on the board after the removal time will be removed and disposed of by the congress secretariat.

Poster Presentation and Discussion

Please follow the chairperson's instructions for your poster presentation and discussion, and adhere strictly to the allotted presentation time.
You have 6 minutes for presentation and 2 minutes for discussion.
Please refer to the program booklet for the presentation times of each session.

Congress Secretariat:

c/o Congrès Inc.
Onward Park Bldg., 3-10-5 Nihonbashi, Chuo-ku, Tokyo 103-8276, Japan
E-mail: jsdt2023-overseas@congre.co.jp