the 77th Annual Meeting of the Japanese Orthodontic Society

Please read the following guidelines carefully before submitting your abstract.

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Abstract Submission Deadlines

Abstract Submission has been closed.

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Changes cannot be accepted after the deadline.

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Follow the instructions of the JOS Scientific Program Committee for post-review revisions.

Language

• １）English
• ２）Japanese (If you would like to submit abstracts in Japanese, please submit from Japanese site

Type of Presentation

• A.　Exhibits
  (1) Academic Exhibits (basic research, clinical research, devices)
  (2) Case Exhibits (case reports of academic significance)
• B.　Oral Presentations (papers selected by the Scientific Program Committee only)

Presenter Requirements

• A.　Papers submitted from within Japan
  The presenters must be JOS members who have paid the fiscal 2018 annual membership fees.
  There may be up to two non-member co-authors.
• B.　Papers submitted from abroad
  The presenters are required to register for the meeting in advance.
  (This rule also applies to foreign students in Japan.)

Categories of Topics

See the categories listed below and choose up to three items by number that match with your presentation.

How to Submit Abstracts

Online abstract submission

Notification of Acceptance

♦ Acceptance decisions

All submitted abstracts will be reviewed by the JOS Scientific Program Committee (Accredited Orthodontists Committee for case reports). The Committee may request changes in exhibit types or in topic categories. Abstract submissions may be rejected.

♦ Methods of notification

Decisions on acceptance will be posted on this website in the middle of August (no notification will be made to individual applicants).

Abstract Submission Flowchart

Excellent Presentation Award

The Excellent Presentation Award is designed as below.

• 1.　Purpose: To publicly honor excellent exhibits at the annual meeting and boost members’ morale for the meeting exhibition
• 2.　Subjects of award: Exhibits consisting of an academic exhibit and a case exhibit, and oral presentation. The number of awards depends on the fields of the exhibits.
• 3.　Screening: Selected by the Screening Committee consisting of the Scientific Program Committee members and several other members additionally designated by them.
• 4.　Commendation: Awards are granted under the name of the Chairman of the JOS. Award-winning exhibits are displayed with a citation at the meeting and also published in JOS academic journals. An award certificate is presented to the first award winner.

When submitting your abstract as the subject of the award screening, please select "We hope to be a candidate" for the item “Nomination for the Excellent Presentation Award” on the Abstract Submission page.

Notes on On-Line Abstract Submission

♦ Computer environment

The Secretariat assumes no responsibility for any problems with submission of abstracts due to the user's computer environment. In the UMIN online abstract submission system, web browsers other than Internet Explorer, Safari, Firefox(version 2.0.3 (417.9.2) or after) and Google Chrome are not available.

♦ Notification of problems in networks and servers

All notification of problems in networks and servers will be made through the official website of the Meeting. Inquiries through other means will not be accepted.

♦ Deadline for online submissions

Congestion is anticipated in access to the website right before the deadline. Submit your abstract well in advance to avoid possible problems.

Abstract Submission Deadline: May 17th, 2018, 12:00 pm. (Noon)(JPT)
Abstract Submission has been closed.

♦ Differences between the registration and confirmation pages, the registration number and password

- You should use the [registration page] when submitting your abstract for the first time.
- To make any revisions, you should use the [confirmation page] for your registered abstract. You will then need a registration number, to be automatically issued, and a password of your choosing.
- Please keep the registration number and the password to yourself.
- You should use the [registration page] only once for each abstract. The [confirmation page] should be used thereafter.
- Please note that if you use the [registration page] at each revision, multiple registrations will be created for the same abstract.

Presentation Acceptance Guidelines

Please be advised that presentation acceptance may be canceled at the discretion of the Scientific Program Committee in some cases including the following: the content of the relevant presentation lacks sufficient ethical consideration or personal information protection, and appropriate measures to manage conflicts of interest that may be caused by academic-industry cooperative activities have not been prepared.
Conflicts of interest(COI) disclosure is prerequisite when the author(s) make(s) poster presentation.

The abstract should meet the following requirements.

A．Exhibits

1）Academic exhibits (basic research, clinical research, devices)

2）Case exhibits (Case reports of academic significance)

Abstract Preparation Guidelines

♦ Affiliations and authors

- The number of co-authors, including the presenter, should not exceed 15, and the number of affiliations should not exceed 10.

- Organizations cannot be authors.

♦ Number of words

- The title of the abstract, when in English, should contain no more than 15 words. A capital letter should be used only at the beginning. A period at the end is not necessary.

- The main body of the abstract, when in English, should contain no more than 250 words.

- Affiliations and (co-)authors, the title of the abstract, and the main body of the abstract, when in English, should contain no more than 370 words.

♦ Abstract Body

It is recommended that the text of the abstract be prepared using your word processing software and be pasted into the form using the copy-&-paste feature.

Paper Submission

Abstract Submission has been closed.

*Changes cannot be accepted after the deadline.

Cryptography

• Abstract Submission
• Comfirmation・Modification

Plain Text

• Abstract Submission
• Comfirmation・Modification

*All abstracts are required to respond the questions related to your research and send back the form to the Registration Secretariat (Email：jos2018-endai@congre.co.jp) by Email.

Presentation Format

• １）In principle, photographing and video recording are prohibited in order to protect patients’privacy.
  Participants can shoot only exhibits indicated by a “Photography/videotaping allowed” sign. Presenters must attach the sign to their exhibit panels or desks. If you are a presenter of such an exhibit, be sure to pay close attention to the protection of patients’privacy.
• ２）Please be sure to duplicate poster exhibits before displaying. JOS and the Secretariat are not responsible for any loss or damage of displayed poster exhibits.

A．Exhibits

• １）Academic Exhibits will be displayed on October 31 (Wed.) and November 1 (Thu.). The display will not be changed throughout the 2 days.
• ２）Exhibit presenters are required to carry the exhibits into the hall from 9:00 to 10:00 on October 31 (Wed.) and carry them out from 16:00 to 17:00 on November 1 (Thu.).
  Presenters do not need to come to the reception desk when carrying exhibits into the hall.
  Drawing pins will be provided, together with exhibit panels. Use of adhesive or other tape is not allowed.
  Please be reminded that the Secretariat will dispose of all exhibits left after the designated carrying-out time on November 1 (Thu.).
• ３）Please adhere to the following guidelines in displaying academic exhibits.
  • A.　Exhibit numbers will be allocated by the Secretariat.
  • B.　The attachment area on each poster exhibit panel is 120 (W) x 180 (H) cm. Presenters must attach their name, affiliation and exhibit title to the panel’s upper right area of 90 (W) x 26 (H) cm. Presenters must also attach an ID photo (color, 2L size) to the left of the exhibit title. (See figure for reference.)
  • C.　Desks 120 (W) x 45 (D) x 70 (H) cm will be provided to presenters, as per prior request. Note that use of a desk will reduce the size of attachment area of poster exhibit panel to 120 (W) x 140 (H) cm, including area for attaching presenter’s photo and exhibit title. Note also that requests for additional desks on exhibition days will not be accepted.
• ４）A question and answer time is scheduled for November 1 (Thu.), from 12:00 to 13:00.
  Presenters are requested to remain in the vicinity of their display area during that time.
• ５）We require all poster presenters to disclose COI related to their topics. Please list any financial relations with commercial interests to place a poster. If there is nothing to disclose, presenters are also required to place a poster to demonstrate nothing to disclose.
  * Please see HERE for how to disclose COI.

B．Case Exhibits

Follow above instructions (1) to (5) for academic exhibit presenters.

C．Oral Presentation

♦ Oral Presentation 1 (English Session)

Date：October 31 (Wed.) 2018, 9:10～10:40
A presenter has eight minutes for presentation and two minutes for questions and answers. Topics are selected from submitted abstracts. Details will be provided to relevant individuals separately.

♦ Oral Presentation 2 (Japanese Session)

Date：November 1 (Thu.) 2018, 13:10～15:10
A presenter has eight minutes for presentation and two minutes for questions and answers. Topics are selected from submitted abstracts. Details will be provided to relevant individuals separately.

We require all oral presenters to disclose COI related to their topics. Please list any financial relations with commercial interests in the presentation slide. If there is nothing to disclose, presenters are also required to include in the slide to demonstrate nothing to disclose.
* Please download the sample slides HERE.