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Launching Genomic Medicine into Clinical Practice ― Novel, Challenge and Change ―   JSMO2019 2019 the Japanese Society of Medical Oncology Annual Meeting  July 18-20, 2019

Venue: Kyoto International Conference Center Grand Prince Hotel Kyoto   Congress President: Yasuhiro Fujiwara National Cancer Center Hospital, Japan

Poster Download

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Call for Abstracts

Submit your abstract via the Japanese Website
if your study includes Japanese research participants.

Abstract Submission Period

Noon, Wednesday, December 19, 2018 -
Noon, Wednesday, February 27, 2019
(Japan Standard Time)

Call for Abstracts

Free paper (Oral / Poster Presentation)

JSMO2019 accepts abstracts for free paper.
Presentation style will be either Oral or Poster presentation.

Please select the abstract category from the list below. (The 1st & 2nd choices are required.)

Abstract Category for Free Paper

Category Sub-Category
01. Gastrointestinal Cancer

01-01. Esophageal Cancer

01-02. Gastric Cancer

01-03. Small Bowel Cancer

01-04. Colorectal Cancer

01-05. Other (Appendix Cancer, Anal Cancer, etc.)

02. Hepatobiliary/Pancreatic Cancer

02-01. Liver Cancer

02-02. Gallbladder and Biliary Tract Cancer

02-03. Pancreatic Cancer

03. Lung Cancer/Thoracic Cancer

03-01. Early Stage Non-Small Cell Lung Cancer/Perioperative Treatment

03-02. Locally Advanced Non-Small Cell Lung Cancer

03-03. Metastatic Non-Small Cell Lung Cancer/Chemotherapy

03-04. Metastatic Non-Small Cell Lung Cancer/Tyrosine Kinase Inhibitor

03-05. Metastatic Non-Small Cell Lung Cancer/Immunotherapy

03-06. Small Cell Lung Cancer

03-07. Other (Mesothelioma, Thymic Malignancies, etc.)

04. Hematologic Malignancies

04-01. Lymphoma

04-02. Leukemia

04-03. Other (Myeloma etc.)

05. Breast Cancer

05-01. Early Breast Cancer/Perioperative Therapy

05-02. Metastatic Breast Cancer

06. Gynecologic Cancer 06-01. Gynecologic Cancer
07. Genitourinary Cancer 07-01. Genitourinary Cancer
08. Head and Neck Cancer 08-01. Head and Neck Cancer

09. Rare Cancer/Cancer of Unknown Primary

09-01. Pediatric Oncology

09-02. Central Nervous System Tumors

09-03. Endocrine Cancer, Thyroid Cancer, Neuroendocrine Tumor

09-04. Skin Cancer

09-05. Sarcoma

09-06. Germ Cell Tumor

09-07. Cancer of Unknown Primary

09-08. Other

10. Translational Research/Clinical Pharmacology

10-01. Basic Research

10-02. Clinical Pharmacology

10-03. Innovative Drug Research & Development

10-04. Molecular Diagnostics/Genetic Testing

10-05. Translational Research

10-06. Companion Diagnostics

10-07. Developmental Therapeutics

10-08. Other

11. Palliative Care/Symptom Management

11-01. Palliative Medicine

11-02. Symptom Management

11-03. Oral Care for Cancer Patients

11-04. Psycho-Oncology

11-05. Other

12. Cross-sectional Program

12-01. Radiation Oncology

12-02. Diagnostic Imaging

12-03. Familial and Hereditary Cancer

12-04. Epidemiology

12-05. Cancer Prevention

12-06. Immunobiology and Immunotherapy

12-07. Other

13. Multidisciplinary Team Program

13-01. Interdisciplinary Approach to Cancer Care

13-02. Rehabilitation

13-03. Outpatient Chemotherapy

13-04. Professional Oncology Education

13-05. Oncology Nursing

13-06. Other

14. Clinical Trial Facilitation Program

14-01. Biostatistics

14-02. Clinical Trial Support

14-03. Trials in Progress

14-04. Research Ethics

14-05. Health Policy/Regulatory Affairs/Reimbursement

14-06. Health Technology Assessment/Health Economics

14-07. Other

15. Patient Advocacy/Survivorship

15-01. Patient Advocacy

15-02. Survivorship

15-03. Geriatric Oncology

15-04. Community Cancer Care

15-05. Adolescents and Young Adults with Cancer

15-06. Other

16. Miscellaneous 16-01. Miscellaneous

(a) Please note that if you select "Trials in Progress," your abstract will NOT be included in electronic program. Your submitted abstracts will be printed and handed out to the participants at the room where you deliver your presentation.

* Abstract Young Investigator Award

  • Age limitation: The first author must be under the age 40 (as of July 20, 2019)
  • Once you are nominated as a candidate, you will be requested to submit an electronic data for review in May 2019.
  • If you would like to be reviewed as a candidate, please check the box to be reviewed as the candidate for the Abstract Young Investigator Award.

* All submitted abstracts will be reviewed by the Peer Review Committee and decided comprehensively based on the study contents, ethical aspects, and etc. You may choose the presentation style (oral or poster) when you submit an abstract. However, please understand that the congress president will make a final decision on the presentation style, presentation session, as well as acceptance/rejection.

Late-breaking abstracts

JSMO2019 would like to deepen discussions based on the latest research results. We accept such abstracts as "Late-breaking abstracts".

If you are applying for Late-breaking abstracts, please select "Yes" for the question, "Are you applying for late-breaking abstracts?" and submit an outline and predicted results of your research as interim registration in the abstract text box.
Please complete the abstract submission with the latest research results by Friday, June 14, 2019. (You will be notified by the Secretariat to complete the abstract submission at the beginning of April.)

* The accepted results are not influenced even if the actual research results were different from your prediction.

Presidential Session (Plenary Session)

JSMO2019 will select the abstracts for "Presidential Sessions" from the submitted abstracts this year instead of usual Plenary Session. The selection flow is as follows.

Step 1:

The program committee members choose the following number of abstracts from each category.

38 abstracts in total: 6 abstracts from each Gastrointestinal Cancer and Lung Cancer/Thoracic Cancer, and each 2 abstracts from other category.

Step 2:

Congress president selects 12 abstracts out of 38 abstracts, and the final selection will be made at the program committee.

There is one session a day, and each session is 120 minutes consisting of 4 presentations.

Each presentation is 30 minutes in total (presentation 15 min, Q&A 5 min and discussion 10 min).

Travel Award

Abstracts submitted by young researchers from outside Japan will be reviewed by the JSMO2019 committee members. Those selected presenters will be awarded partial travel grant for their outstanding works. Abstracts authors are encouraged to apply for Travel Award as outlined below:

Award Details

  • JPY50,000-100,000 of travel support to investigators from Asia (depending on the quality of abstract).
  • JPY150,000 of travel support to investigators from others.
  • Provide your conference registration to JSMO2019.
  • Hotel accommodation while you stay in Japan (Single room for four nights).

Note: To qualify for the travel award, you must be free of any commercial grant or support.

Application Acceptance Period

Noon, Wednesday, December 19, 2018 - Noon, Wednesday, February 27, 2019, Japan Standard Time (same as the application period for JSMO2019 abstracts)

Eligible Applicants

Young overseas doctors/researchers, who live outside of Japan, 45 years old or younger, as of July 20, 2019 (the last day of JSMO2019).

How to Apply

Please apply by submitting your abstract from the Submission Page (click the "Submit" button below).

Award Notification

Each applicant will be notified by e-mail around the beginning of May, 2019.

Don’t miss it!

Those selected presenters will get a chance of having on-site tour to visit institutions and private enterprises in Kyoto as an award.

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Publication in "Annals of Oncology"

Abstracts (oral/ poster) submitted in English for JSMO2019 Annual Meeting will be published in ESMO/JSMO Scientific Journal, supplement to "Annals of Oncology" (Oxford University Press).
If you wish to have your abstract published in "Annals of Oncology," please select "Yes".

However, in case that there is any possibility of duplicate publication or encore publication, please refrain from selecting "Yes".

* Terms to be published in Journal "Annals of Oncology" as to poster presentation:

Oral presentations are free of charge but poster presentations are required 5000JPY of the posting fee of "Annals of Oncology" in addition to the Congress registration fee.

You can cancel publication of the journal after the acceptance notice.
We will contact you to confirm your final intention when the presentation style is decided.

Disclosure of Conflict of Interest at the Japanese Society of Medical Oncology 2019 Annual Meeting

The presenter (the first author) and the principal investigator must disclose the name of any company or for-profit organization related to medicine they have a relationship with, defined as follows: in the following items (3) to (9), (11), (12), exceeding separately stipulated criteria, and (1), (2), (10), (13) if met. The subject period is from January 1, 2016 - December 31, 2018.

COI Disclosure Information

COI Policy (in revision)

Detailed Enforcement regulations of COI (in revision)

For oral presentation, please use the slide below as a template to disclose conflict of interest.
For poster presentation, please prepare and print out the slide, and put it at lower right of the poster panel.

Template of slide(294KB)

(1) If your study for this presentation is supported by research funds
(2) If you are or have been an employee of a company and/or a profit-making organization related to medicine
(3) If you have earned >¥1,000,000/year as an officer or advisor of a company and/or a profit-making organization related to medicine
(4) If you hold>5% of the stock of a company and/or a profit-making organization related to medicine, or receive dividends >¥1,000,000/year
(5) If you have earned >¥1,000,000/year as a patent fee from a company and/or a profit-making organization related to medicine
(6) If you have earned >¥500,000/year as a lecture fee from a company and/or a profit-making organization related to medicine
(7) If you have earned >¥500,000/year as a manuscript fee from a company and/or a profit-making organization related to medicine
(8) If you have research expenses >¥1,000,000/year from a company and/or a profit-making organization related to medicine
(9) If you have received >¥1,000,000/year as a certain contribution from a company and/or a profit-making organization related to medicine
(10) If you are or have been involved in a certain endowed chair funded by a company and/or a profit-making organization related to medicine
(11) If you have >¥1,000,000/year as a fee for expert comment, judgment or testimony in legal proceedings, or others from a company and/or a profit-making organization related to medicine
(12) If you have received remuneration (travel, gifts, or other in-kind payments not directly related to research)equivalent to >¥50,000/year from a company and/or a profit-making organization related to medicine
(13) If you are a representative of an organization for clinical study which receives research expenses(donation, contract, others)from a company and/or a profit-making organization related to medicine

Adobe Reader

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Questions regarding COI disclosure

The Secretariat of the Japanese Society of Medical Oncology

E-mail: support@jsmo.or.jp

Ethical principles for declaring ethical matters of your abstract

In order to review whether your abstract is conformed to the standard of applicable research ethics such as "GCP", "GPSP", "Ethical guidelines on medical research on humans", "Ethical guidelines on research on human genome and gene analysis", etc., JSMO ask you to declare the following items:

The content of your declaration will not affect the acceptance or rejection of your abstract.
Please submit to the following:

  1. Does your study include medical research on human subjects, human material or human data? *Required
  1. Does your study comply with the Declaration of Helsinki?
  1. Was your study approved by an institutional review board before starting the research?

Abstract Submission

Guideline

We accept abstracts submitted online only through the submission system.
You may enter the submission page from "Abstract Submission" button at the bottom of this page.

  1. Author information and abstracts must be submitted in English.
  2. Abstract title must be up to 120 single-byte characters.
  3. Abstract text must be up to 2,000 single-byte characters.
  4. The maximum of 20 authors (first author & co-authors) can be registered.
  5. The maximum of 20 affiliations (including the affiliation of the first author) can be registered.
  6. Please structure your abstract as follows:
    Background:
    Methods:
    Results:
    Conclusion:
  7. Any chart or diagram cannot be included.
  8. Regarding the special characters, please refer here.
  9. In the registration page, you will be asked to enter the information such as "application for Late-breaking abstracts", "application for Travel Award", "Publication in Annals of Oncology" as well as COI information.

    * It is recommended that you prepare your abstract text by Word/ text file in advance, and then copy it on the registration page.

    * After completing the abstract submission, the abstract registration ID number and your password will be sent to the first author’s email address. The ID number and password will be required to confirm/modify/delete/add abstracts. Please be sure to enter the correct e-mail address. Please be sure to keep the ID number and password by yourself. The congress secretariat will NOT keep track of your information.

Confirmation / Modification / Deletion of Submitted Abstract & Additional Submission

You can access to confirm/modify/delete/add abstracts during the abstract submission period.
The ID number and password will be required to enter the page (confirm/modify/delete/add abstracts).

Acceptance/Rejection Notification

Notification of acceptance/rejection will be sent to the first author by email by May, 2019.

Abstract Submission

Abstract Submission

Confirmation / Modification / Deletion of submitted abstract & Additional submission Page

Confirmation / Modification / Deletion / Additional submission

Inquiries for Abstract Submission

Congress Secretariat

c/o Congress Corporation
5-1 Koji-machi, Chiyoda-ku, Tokyo, Japan
Phone: +81-3-5216-5318    Fax: +81-3-5216-5552
E-mail: jsmo2019-endai@congre.co.jp

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