Instructions for Chairs and Presenters

For Chairs

  • Please come to the room of the session over which you preside at least 20 minutes before the beginning of the session. Please inform your arrival to a room staff.
  • Please take the chairperson's standby seat before the beginning of your session.
  • Some sessions have MCs. If your session does not have a MC, please begin the session at its start time.
  • Please remain within the time allotted for the session and each presentation.
  • During the Q&A period, please ask people with questions and/or comments to stand in line by the microphone in advance.

For Presenters

Presentation Time

Please follow the schedule and instructions sent by the conference secretariat, and during the session, please follow the session chairs' directions.

Projection and Technical Setting

  • PowerPoint is the only communication tool available in all session rooms.
  • Slide projectors are not available.
  • There is only one projector in each session room.
  • Speakers are kindly asked to observe that only computers with Windows 7 PCs with Microsoft PowerPoint 2007/2010/2013/2016 installed provided by the congress may be used for showing your presentations.
  • The supported data media are: CD-R and USB-Memory Key.
  • When writing onto a CD-R, use only the hybrid format (ISO 9660), as using special functions such as "Packet Write" may cause problems with data display.
  • The following fonts are recommended:
    Arial, Arial Black, Century, or Century Gothic
  • All PowerPoint presentations must be handed in at the PC preview center at least 1 hour prior to your session.
  • You may want to carry a second key/CD as a back-up in case there is any unresolvable technical problem.
  • If you are presenting from a Mac, please be sure to bring your own Mac laptop.
  • If you use Movie file on your presentation, please be sure to bring your own laptop.

For Speakers Who Bring Their Own Laptop

  • Please visit the PC preview center at least 1 hour prior to your session to verify the correct output to the equipment.
  • After you finish checking your presentation, operators will take your laptop, and you will receive your laptop at the operator’s desk in each session room.
  • Recommended Operating Systems: Windows XP and later, Mac OS X 10.3 and later.
  • You may want to carry a key/CD as a back-up in case there is any unresolvable technical problem.
  • Please be sure to bring your own AC adapter.
  • The VGA D-sub 15-pin output connection is used to connect the laptop to an external monitor and data projector. If your laptop require a special video output cable that is compatible with the laptop, Please be sure to bring your conversion connector.
  • Please make sure to cancel your setting in advance such as Screen saver, virus check system and a power-saving mode setting.

At the Podium

  • Your presentation data will be displayed on a monitor on the podium.
  • Please use the equipment provided on the podium.

PC Preview Center

PC Preview Center will be located in the Exhibition Hall A.

PC Preview Center Opening Hours:
Friday, June 16th 7:30 - 17:00
Saturday, June 17th 7:30 - 17:00
Sunday, June 18th 7:30 - 15:00
  • Operators will copy and save your presentation data to the server.
  • Your presentation data will be deleted immediately after the end of the meeting.