Lecture Regulations

Information for Chairs and Speakers

1. Language

The official conference language is English.

2. Instructions for chairs

Chairs are requested to

• take their seats at the front-right row of each session room at least 15 minutes before the session starts.
• stay within the time allotted for the session and each presentation.
• request the participants with questions and/or comments to stand in line by the microphone during the Q&A in advance.

3. Instructions for oral presentations

Allocated time

• You must use congress PCs (Windows). Use of your own PC is not permitted.
• Screen ratio of 16:9 is recommended.
• Preferred file format: PPTX, PowerPoint 2010 or higher. If you create your PowerPoint file on a Mac please check your presentation on a Windows PC beforehand.
• Presenter view is not allowed. Please bring your printed notes with you if necessary.
• Please bring your media (USB flash memory drive).
• To avoid the possible spread of computer viruses, always scan your presentation files beforehand with updated anti-virus software.
• After saving your presentation file on the appropriate medium, do a test run on another PC to make sure it works properly.
• Please ensure you arrive at your presentation room and be seated at the next speaker seat at least 10 minutes prior to the start of the session.
• Any copies of your presentation data which the secretariat has received will be deleted after the congress.
• Please refrain from using the PowerPoint Presenter View feature during your presentation.

Speaker ready desk
Each oral session speaker must report to the Speaker Ready Desk to load their presentation on the laptop computer that will be used in their session room at least 45 minutes prior to the start of the session.

At the session room
All speakers are requested to be seated at the Next Speaker’s Seat in the front left-hand row of the session room, at least 10 minutes prior to their presentation start.

*For details regarding poster mounting and removal times, please refer to the Poster Session section.

4. Instructions for poster presentations

All poster presenters are requested to set-up and remove their posters according to the schedule below.

Mounting:
Please mount your poster on the designated board yourself.

Format:
Free discussion format. There is no presentation time with a chair.

Free Discussion:
Please stand by your poster during the “Discussion” time to interact with attendees.

Removal:
Presenters must remove their own posters. Any posters remaining after the removal deadline will be discarded by the Secretariat.

Poster panel size

The size of panel is 180 cm × 90 cm.
The poster number is preliminarily provided on the board.
The poster size can be flexible as long as it fits within the space below.

Conflict of Interest

Presenters must disclose any conflicts of interest in accordance with the COI rules of the Japanese Ophthalmological Society.

For oral presentations, the disclosure should appear on the second slide.
For poster presentations, it should be displayed at the bottom of the poster.

For more details, please refer to the "Conflict of Interest" section on our website's Call for Papers page.