Travel Information

• Visa Requirements
• Arrival in Tokyo
• Access to the Congress Venue
• Airport Transportation
• Recommended Hotels
• Weather in Tokyo
• Getting Around Tokyo
• Sightseeing Tours in Japan
• Travel Tips
• Emergency & Safety Information
• Useful Links

Visa Requirements

Participants who require a visa to enter Japan are advised to check the latest information with the nearest Japanese Embassy or Consulate.
For detailed information regarding visa requirements and invitation letters, please refer to here.
Please note that visa regulations may change, and participants are responsible for ensuring that they meet all entry requirements.

Arrival in Tokyo

The nearest international airport is Tokyo Haneda Airport (HND), located approximately 20 minutes from the congress venue.
Haneda Airport offers convenient access to central Tokyo and is well connected by train, taxi, and airport limousine bus services.

A second international airport, Narita International Airport (NRT), is located approximately 60–90 minutes from central Tokyo.

Access to the Congress Venue

The venue is located next to
TAKANAWA GATEWAY Station on:

• JR Yamanote Line
• JR Keihin-Tohoku Line

Approximate travel times:

• Haneda Airport → TAKANAWA GATEWAY Station: 20 minutes
• Narita Airport → TAKANAWA GATEWAY Station: 70–90 minutes
• Tokyo Station → TAKANAWA GATEWAY Station: 15 minutes
• Shinagawa Station → TAKANAWA GATEWAY Station: 5 minutes

Google Maps

https://maps.google.com
We recommend using Google Maps for real-time route guidance within Tokyo.

Airport Transportation

There is no official airport pickup service arranged for the congress.
Participants may travel from the airport to the venue using the following options:

Train

From Haneda Airport

• Keikyu Line → Shinagawa Station
  approx. 15 minutes
• JR Yamanote Line → TAKANAWA GATEWAY Station
  1 stop from Shinagawa

Airport Limousine Bus

Airport limousine buses connect Haneda and Narita Airports with major hotels in Tokyo.

Website:

https://www.limousinebus.co.jp/en/

Taxi

Taxi services are available at both Haneda and Narita Airports.

Estimated travel time:

• Haneda Airport → venue: 20–25 minutes
• Narita Airport → venue: 70–90 minutes

Recommended Hotels

Several hotels are located within walking distance of the congress venue.
Participants are responsible for arranging their own accommodation.

• JW Marriott Hotel Tokyo
  Located within the TAKANAWA GATEWAY CITY complex and the closest hotel to the venue.

• Grand Prince Hotel Takanawa
  This hotel is surrounded by a beautiful Japanese garden and is recommended for invited speakers.

• Miyako City Tokyo Takanawa
  A modern hotel within walking distance of the venue and close to both Shinagawa Station and TAKANAWA GATEWAY Station.

Weather in Tokyo

Late May Weather

Late May in Tokyo is generally warm and comfortable.

Average temperature:

20°C – 26°C (68°F – 79°F)

Occasional rain showers may occur as the rainy season approaches.

Recommended Clothing

Light clothing is recommended during the day.
However, indoor venues and trains are often air-conditioned, so bringing a light jacket or cardigan is advisable.

Getting Around Tokyo

Tokyo has one of the most efficient public transportation systems in the world.

JR Yamanote Line

The JR Yamanote Line is a circular railway connecting major areas in Tokyo including:

IC Transportation Cards

Visitors are recommended to use rechargeable transportation cards such as:

• Suica
• PASMO

These cards can be used for trains, subways, buses, and purchases at many convenience stores.

Sightseeing Tours in Japan

Participants who wish to explore Japan during their stay may consider guided tours offered by Sunrise Tours, operated by the JTB Group.
Sunrise Tours provides a wide range of English-guided sightseeing tours across Japan, including day trips to Mt. Fuji, Hakone, Kyoto, and cultural experiences in Tokyo.

Official website:

https://www.sunrise-tours.jp/jp/plan/list#area-3

Travel Tips

Currency

The currency used in Japan is the Japanese Yen (JPY).

Credit cards are widely accepted in hotels, restaurants, and major stores.
However, some smaller shops may accept cash only.

ATMs are available at airports, convenience stores, and banks.

Electricity

• Voltage: 100V
• Frequency: 50/60Hz

Power plugs in Japan are Type A (two flat parallel pins). Participants traveling from other regions may require a plug adapter.

Water

Tap water in Japan is safe to drink. Bottled water is widely available.

Smoking

Smoking is prohibited in most indoor public spaces, except in designated areas.

Tipping

Tipping is not customary in Japan, though some hotels and restaurants may include a service charge (10–15%).

Public Transportation

Consider purchasing a Japan Rail Pass for convenient travel.
Japan Rail Pass

Language & Communication

• Official Language: Japanese
  English is spoken in major cities, but we recommend using a translation app to facilitate communication.

• International Phone Calls: The country code for Japan is +81.

Luggage Forwarding Service (Takuhaibin)

Japan offers convenient luggage delivery services to hotels or airports.
Inquire at convenience stores or hotel front desks.

Emergency & Safety Information

Emergency Numbers in Japan

In case of emergency, please use the following numbers:

• Police Dial 110
• Ambulance / Fire Department Dial 119

Both numbers are available 24 hours a day.

If possible, ask hotel staff or nearby personnel for assistance when making an emergency call.

Pharmacies

Pharmacies (drugstores) are widely available in the Shinagawa and Takanawa areas.

Major chains include:

• Matsumoto Kiyoshi
• Tomod’s
• Welcia

Most pharmacies are open daily, and some operate 24 hours.

Safety in Tokyo

Tokyo is considered one of the safest cities in the world.
However, participants are advised to take normal precautions when traveling.
If you lose personal belongings, please contact the nearest police station (koban) or the congress staff.

Natural Disasters

Japan occasionally experiences earthquakes.

In the event of an earthquake:

• Stay calm
• Follow instructions from venue staff
• Protect your head and move away from falling objects

The congress venue is designed according to strict Japanese earthquake safety standards.

Congress Contact

English Medical Hotline

Useful Links