Information for Chairs and Speakers
1. Oral presentation
Allocated time
| Session | Presentation time | Q&A time |
|---|---|---|
| Presidential Lecture Plenary Lecture Symposium Translating human genetics and genomics into the future: Foresights, hurdles and global co-operation |
Speakers will be informed in advance | |
| Oral Presentation Award Session Oral Session Oral Japanese Session |
7 minutes | 3 minutes |
Note:
All the presentation slides and the presentation language should be in English only except for Oral Japanese Sessions.
2. To Chairpersons
- Chairs should take a seat in the front row of the room specially reserved for the next session's chair, at least 20 minutes prior to the session that he/she is scheduled to chair.
- As there will be no announcement or cue, please proceed to take the stage promptly at the appointed time and initiate the session. We request for your cooperation to ensure that your session proceeds according to the prescribed time limit/schedule.
3. To Speakers (Oral sessions)
1) PC Preview Desk
Location:Foyer, 3rd floor, Toshi Center Hotel Tokyo *in front of Room A (Cosmos)
Room 5, 1st floor, Zenkoku Toshi Kaikan
Foyer, 1st floor, Sabo Kaikan *in front of Room I (Yodo + Shinano)
Location / Opening Hours
| Thursday, October 12 | Friday, October 13 | Saturday, October 14 | |
|---|---|---|---|
| Foyer, 3rd floor, Toshi Center Hotel Tokyo *in front of Room A (Cosmos) Room 5, 1st floor, Zenkoku Toshi Kaikan |
8:00 – 17:30 | 8:00 – 17:30 | 7:30 – 14:30 |
| Foyer, 1st floor, Sabo Kaikan *in front of Room I (Yodo + Shinano) |
9:00 – 16:00 | 9:00 – 16:00 |
- Speakers should preview their presentation data by around 45 minutes before their session (or 30 minutes before the early morning session) at the PC Preview Desk.
- After the PC preview, please bring your PC to the PC operator in your lecture room 20 minutes before your session, and then please be ready at your standby seat by 15 minutes before your session.
2) Presentation Format
- Please prepare your presentation using a USB memory or bring the data in your own PC.
- The organizer will prepare Windows PC only. If you are planning to use Macintosh, please bring your own PC.
- If you are using movie files in your presentation, please bring your own PC.
- Speakers are required to operate the PC during their own presentation.
3) Presentation data
- Be sure that your file is compatible with the Windows operating system or Microsoft PowerPoint 2013 / 2021.
- Use only the standard fonts provided by Microsoft PowerPoint for Windows.
- Virus scanning in advance is required.
- The resolution of the screen will be Full HD (1920×1080) .
4) PC Usage
- PC must be equipped with a HDMI video output.
[HDMI]
- Remember to bring your own power adaptor and cables.
- The resolution of the screen will be Full HD (1920×1080).
- All energy-conserving functions such as screen-savers, sleep/power-saving modes should be disabled on PCs prior to the presentation.
- In case, a connection problem may occur, please bring a backup USB memory containing your presentation file.
- Please bring your PC to the PC operator in your lecture room 20 minutes before your session after confirming the data at PC preview desk.
4. To Speakers (Poster sessions)
- Poster display and open discussions will be held onsite.
- Schedule for Poster Display and Open Discussion at the venue
Thursday, October 12 Friday, October 13 Saturday, October 14 Set up 9:00 – 9:45 9:00 - 10:30 8:00 - 9:00 Viewing 9:45 - 17:30 10:30 - 18:10 9:00 - 13:00 Open discussion 17:30 - 18:00 18:10 - 18:40 13:00 - 13:30 Removal 18:00 - 18:30 18:40 - 19:00 13:30 - 14:00 - Poster board specification
The poster board size is 90cm wide and 190cm high.
Poster board size
- Please complete the registration at the Poster Presenters Desk during the poster set-up hours. A ribbon for the presenter and thumbtacks will be given there.
- Mount your poster on the designated panel in the venue.
- Please prepare the labels for the poster title, your affiliation and name (20 cm x 70 cm) on your own. The space for the poster on the panel is 190 cm x 90 cm. Please refer to the figure on the right.
- Please wait in front of the poster panel 10 minutes before the scheduled time and wear the ribbon. Presentation format is open discussion.
- Any posters that have not been removed after the poster withdrawal time will be disposed of by the secretariat.
- For those who have poster presentation, “Poster Printing Service” is now applicable. (Paid poster printing and on-site delivery service.)
If you wish to use this service, please click on the banner below.
This application ends on Thursday, October 5, 2023.
5. Disclosure of Conflict of Interest
In accordance with the policies and procedures established by the COI Management Committee, HGA2023 requires any conflict of interest (COI) to be openly declared and identified at the beginning of every presentation, to inform the audience.
Please download the relevant COI slide template below.
