The 63rd Annual Meeting of the Japan Society of Human Genetics

Information for Chairs and Speakers

Disclosure of conflict of interest

In accordance with the policies and procedures established by the COI Management Committee on Japan College of Rheumatology, JSHG2018 is planned for any conflict of interest (COI) to be openly declared and identified at the beginning of every presentation to inform the audience.
Please use the templates provided for declaration of the presence or absence of COI.
Please download the COI slide templates below for the disclosures.

【NO COI to be declared】

【COI to be declared】

【For poster presenter】

Guidelines for Oral Speakers

1. Presentation Time

Please be punctual and carefully follow the allotted time limits.

Session Presentation time Q&A time
Presidential Lecture, Plenary Lecture, Current topics, Educational Session, Award Lecture, Symposium Please follow the instructions of the chair.
Oral 8 min 3 min

2. PC Preview Desk

[Location] Conference Center 2F 211
[Open Hours] 11th October (Thu) 8:00 ~ 17:30
  12th October (Fri) 7:30 ~ 18:00
  13th October (Sat) 8:00 ~ 15:30
  • Speakers should preview their presentation and complete a run-through of the connection and operation at the PC Preview Desk, at least 45 minutes before their sessions start or 30min before if their sessions are scheduled in the first session of the day.
  • After the PC preview, Please be seated in the standby seat 15 minutes before your session.

3. Presentation Format

All presentation must be made in the form of PC presentation in English. Please follow the below outline.

  • Please prepare your presentation on USB memory or bring the date on your own PC.
  • The PC prepared by the conference will be only Windows. If you are planning to use Macintosh, please bring your own PC.
  • If you are using movie files for data used for presentation, please bring your own PC.
  • Podium of speakers is equipped with a PC in the room. Speakers are asked to operate during the presentation by themselves.

■ Notes on preparing your presentation data

  • Be sure that your file is compatible with Windows operation system, such as Microsoft PowerPoint 2003 / 2007 / 2010 / 2013 / 2016.
  • Use only the standard fonts provided with Microsoft PowerPoint for Windows.
  • Virus scanning in advance is desirable.
  • The resolution of the screen will be XGA (1024×768).

■ Notes for speakers with their own PC

  • Your computer must be equipped with a Dsub-15 pin video output.
    (Thin PCs may not have standard output terminals.) Mini D-sub15ピン
  • Remember to bring your own power adaptor and cables.
  • The resolution of the screen will be XGA (1024×768).
  • All energy-conserving functions such as screen-savers, sleep/power-saving modes should be disabled on PCs to be used in the presentation.
  • In case of that you cannot connect to the projector provided by the conference, please bring a backup USB memory containing the presentation file in a Windows or Macintosh version of Microsoft PowerPoint.
  • Please bring your PC to the PC operator in the lecture room 20 minutes before the start of lecture after confirming operation at PC preview desk.
  • Please avoid using Key Note.

■ Guidelines for Poster Presenters

Venue: Conference Center 3F 301+302

  1. Please use push-pins to affix firmly your poster on the board.
    The Secretariat will provide equipment and items required for affixing the posters at the poster registration desk.
  2. Poster presenters are expected to stand by your own poster board at the scheduled Discussion Time.
  3. All poster boards will be assigned with a number which corresponds to Poster Number.
  4. Please prepare and wait 10 minutes before the presentation start. Put on the ribbon for the presenter and stand in front of the poster panel. The presentation format will be free discussion.
  5. Authors are required to mount their posters on the designated board and remove them during the specified time. Any posters left after the scheduled removal time will be disposed of by the Secretariat.

■ Poster set up and removal schedule

Thursday, October 11 Friday, October 12
Mounting 8:00~9:00 8:00~8:30
Poster Viewing 9:00~17:10 8:30~17:45
Discussion 17:10~18:10 17:45~18:45
Dismounting 18:10~19:00 18:45~19:45

■ Poster board specification

The poster board size is 90cm wide by 160cm high.

■ Guidelines for Chairs

  1. Chairs should take a seat in the front row of the room specially reserved for the next session’s chair, at least 20 minutes prior to the session that he/she is scheduled to chair.
  2. As there will be no announcement or cue, please proceed to take the stage promptly at the appointed time and initiate the session. We request for your cooperation to ensure you’re your session proceeds according to the prescribed time limit/schedule.

Congress Secretariat

  • c/o Congress Corporation,
  • Kohsai-kaikan Bldg., 5-1 Kojimachi, Chiyoda-ku, Tokyo 102-8481, Japan
  • Phone: +81-3-5216-5318
  • Fax: +81-3-5216-5552