1. Regarding oral presentation

Make sure to follow the scheduled time below.

Session	Presentation time	Q&A time
Symposium, Educational Session, Presidential Lecture, Special Lecture, Invited Lecture, Award Lecture	Speakers will be informed in advance
Oral Session, Oral English Session	7 minutes	3 minutes

• For Oral English Session, the presentation slides and the presentation language should be in English.

2. To chairpersons

• As a general rule, please participate on-site. If it is difficult to participate in person due to unavoidable circumstances, it is possible to chair online.
• The session is held on Zoom web conferencing system.
• Make sure to prepare a place without any noise or interference and stable internet connection so that process with the session smoothly.
• Please join the Zoom session on 30 minutes before the start time of your session. We will instruct how to operate Zoom system briefly.
• The elapsed time is not shown on Zoom, so please prepare a watch and check it during the session on your own.

3. To Speakers (Oral sessions)

1) PC Preview Desk

Location Room	Pacifico Yokohama Conference Center 2F 211
Open hours	December 15th (Thu.) 8:00 ～ 17:00
	December 16th（Fri.） 8:00 ～ 17:00
	December 17th（Sat.） 8:00 ～ 16:30

• Speakers should preview their presentation data around 45 minutes before their session at the PC Preview Desk.
• After PC preview, please be at the standby seat by 15 minutes before your session.

2) Presentation Format

• Please prepare your presentation using a USB memory or bring the data in your own PC.
• The organizer will prepare Windows PC only. If you are planning to use Macintosh, please bring your own PC.
• If you are using movie files in your presentation, please bring your own PC.
• Speakers are required to operate the PC during their own presentation.

3) Presentation data

• Be sure that your file is compatible with Windows operation system or Microsoft PowerPoint 2013 / 2019.
• Use only the standard fonts provided by Microsoft PowerPoint for Windows.
• Virus scanning in advance is required.
• The resolution of the screen will be Full HD(1920×1080) .

4) PC Usage

• PC must be equipped with a HDMI video output.

• Remember to bring your own power adaptor and cables.
• The resolution of the screen will be Full HD(1920×1080).
• All energy-conserving functions such as screen-savers, sleep/power-saving modes should be disabled on PCs prior to the presentation.
• In case, a connection problem may occur, please bring a backup USB memory containing your presentation file.
• Please bring your PC to the PC operator in your lecture room 20 minutes before your session after confirming the data at PC preview desk.

5) Difficult to participate on-site

As a general rule, please participate on-site. If it is difficult to participate in person due to unavoidable circumstances, it is possible to speak online.
The session is held on Zoom web conferencing system.
Congress secretariat will confirm whether to participate on-site or online by the end of October.

4. To Speakers (Poster sessions)

• Poster display and free discussions will be held at local venue.

[Schedule for Poster Display and Free Discussion at the venue]

	December 15th (Thu.)	December 16th (Fri.)
Poster Setting	8:00 ～ 9:00	8:00 ～ 9:00
Open time	9:00 ～ 17:30	9:00 ～ 17:30
Free Discussion	17:30 ～ 18:30	17:30 ～ 18:30
Poster Withdrawal	18:30 ～ 19:10	18:30 ～ 19:10

• Poster board specification
• The poster board size is 90cm wide and 160cm high.

1. Please complete the registration at the reception during poster setting time. A ribbon for presenter and thumbtacks will be given there.
2. Display your poster on the designated panel in the venue.
3. Please prepare the labels of the Poster title, Your affiliation and name (20 cm x 70 cm) on your own. The space for the poster on the panel is 160 cm x 90 cm. Please refer to the figure on the right.
4. Please wait in front of the poster panel 10 minutes before the scheduled time and wear the ribbon. Presentation format is free discussion.
5. The posters that have not been removed after the poster withdrawal time will be disposed.
6. If it is difficult to come to the venue, please send your poster to the address below. The Congress Secretariat will display it.Please note that the poster will not be returned.

[Addressee]

Poster Venue 301 + 302, 3rd Floor, Pacifico Yokohama Conference Center

Minatomirai 1 -1 -1, Nishi-ku, Yokohama, Kanagawa 220 0012, Japan

To JSHG2022 Congress Secretariat

c/o Congress Corporation

TEL: 045 -221 -2155 (Pacifico Yokohama General Guide)

Must arrive on December 15th (Wed.) 13: 00 ~ 17: 00

5. Disclosure of Conflict of Interest

• In accordance with the policies and procedures established by the COI Management Committee, JSHG2022 requires to inform the audience for any conflict of interest (COI) to be openly declared and identified at the beginning of every presentation.
• Please download the COI slide templates below for the disclosures.