For Chairs and Speakers
For Speakers
Disclosure of Conflict of Interest
In accordance with the policies and procedures established by the COI Management Committee, JSHG2025 requires to inform the audience for any conflict of interest (COI) to be openly declared and identified at the beginning of every presentation.
Please download the COI slide templates below for the disclosures.
Oral Presentation
Presentation Time
Please adhere strictly to the following presentation schedule.
| Session | Presentation time | Q&A time |
|---|---|---|
| Oral Session | 7 minutes | 3 minutes |
- the presentation slides and the presentation language should be in English.
PC Preview
PACIFICO Yokohama Conference Center 3F Lobby
Open Hour
Dec. 18（Thur.）8：00～17：30
Dec. 19（Fri.） 8：00～17：30
Dec. 20（Sat.） 8：00～17：00
- Speakers should preview their presentation data around 45 minutes before their session at the PC Preview Desk.
- After PC preview, please be at the standby seat by 15 minutes before your session.
Presentation Format
- Please prepare your presentation using a USB memory or bring the data in your own PC.
- The organizer will prepare Windows PC only. If you are planning to use Macintosh, please bring your own PC.
- If you are using movie files in your presentation, please bring your own PC.
- Speakers are required to operate the PC during their own presentation.
Presentation data
- Be sure that your file is compatible with Windows operation system or Microsoft MS PowerPoint 2024
- Use only the standard fonts provided by Microsoft PowerPoint for Windows.
- Virus scanning in advance is required.
- The resolution of the screen will be widescreen (16:9).
PC Usage
- PC must be equipped with a HDMI video output.
- Remember to bring your own power adaptor and cables.
- The resolution of the screen will be widescreen (16:9).
- All energy-conserving functions such as screen-savers, sleep/power-saving modes should be disabled on PCs prior to the presentation.
- In case, a connection problem may occur, please bring a backup USB memory containing your presentation file.
- Please bring your PC to the PC operator in your lecture room 20 minutes before your session after confirming the data at PC preview desk
Poster Presentation
Poster display and free discussions will be held at local venue.
| Dec. 18（Thur.） | Dec. 19（Fri.） | Dec. 20（Sat.） | |
|---|---|---|---|
| Set-up | 8：00〜 9：00 | 8：00〜 9：00 | 8：00〜 9：00 |
| Viewing | 9：00〜18：00 | 9：00〜17：50 | 9：00～14：20 |
| Discussion | 18：00〜19：00 | 17：50〜18：50 | 14：20〜15：20 |
| Removal | 19：00〜19：30 | 18：50〜19：20 | 15：20〜15：50 |
- The poster board size is 90cm wide and 210cm high.
- Please complete the registration at the reception during poster setting time. A ribbon for presenter and thumbtacks will be given there.
- Display your poster on the designated panel in the venue.
- Please prepare the labels of the Poster title, Your affiliation and name (20 cm x 70 cm) on your own. The space for the poster on the panel is 160 cm x 90 cm. Please refer to the figure on the right.
- Please wait in front of the poster panel 10 minutes before the scheduled time and wear the ribbon. Presentation format is free discussion.
- The posters that have not been removed after the poster withdrawal time will be disposed.
