For Chairs and Speakers
For Session Chairs
Important: Staff members in the session room will confirm your arrival. To ensure smooth operation of the program, please take your seat in the Next Chairperson Seat in the session room no later than 15 minutes before the scheduled start time of your session.
Important: We kindly ask for your cooperation in ensuring that your session proceeds according to the allotted schedule and concludes on time.
Conflict of Interest (COI) Disclosure for Presentations (Mandatory)
The Japan Society of Human Genetics (JSHG) has established the Guidelines on Conflict of Interest in Medical Research, which will also apply to the 71st Annual Meeting.
All presenters are required to disclose any conflicts of interest (COI) on the first slide of their presentation or at the end of their poster presentation, using the prescribed format shown below.
Oral Presentations
1. Presentation Time
Please adhere strictly to the following presentation schedule:
| Session | Presentation | Discussion |
|---|---|---|
| Oral Session | 7 minutes | 3 minutes |
2. Speaker Check-in
Please complete the submission and confirmation of your presentation data at the PC Center no later than 45 minutes before your presentation (or 30 minutes before early morning sessions).
Presenters in Rooms 1-6 should use the PC Center at the Sendai International Center, while presenters in Room 7 should use the PC Center at the Sendai Ryokusaikan.
| Location | |
|---|---|
| Rooms 1-6 | Foyer, Exhibition Building, Sendai International Center |
| Room 7 | Foyer, Sendai Ryokusaikan |
PC Center Hours
| Date | Hours |
|---|---|
| November 19 | 8:00-17:00 |
| November 20 | 8:00-16:30 |
| November 21 | 8:00-15:30 |
After completing registration at the PC Center, please be seated in the Next Speaker Seat in your session room no later than 15 minutes before your presentation begins.
3. Presentation Format
Please prepare your presentation according to the following guidelines.
- Each oral presentation room will be equipped with a single LCD projector and one screen.
- Please bring your presentation data on a USB flash drive or bring your own laptop computer.
- Presentation computers provided at the venue will be Windows-based only. Macintosh users must bring their own laptop.
- The screen format for all session rooms will be 16:9 widescreen.
- COI disclosure must be included in every presentation.
- If your presentation contains video files, please bring your own laptop computer.
- Presenters are responsible for advancing their slides using the mouse or keyboard provided at the podium.
- Presenter View cannot be used during presentations.
When Bringing Presentation Data on a USB Flash Drive
The presentation PCs provided by the Secretariat will have the following specifications:
| Operating System | Windows 11 |
|---|---|
| Software | Microsoft PowerPoint 2024 |
Please note the following:
- Use standard fonts such as MS PGothic, MS Gothic, Meiryo UI, MS PMincho, or MS Mincho.
- Ensure that your file has been scanned for viruses before submission.
- Verify all images and content on a computer other than the one used to create the presentation.
- Data copied to the conference system will be deleted by the organizers after the meeting.
Slide Preparation
Please create your slides using the 16:9 widescreen format.
When Bringing Your Own Laptop
- The projector connection at the venue uses an HDMI connector. Please bring a compatible laptop or the necessary adapter.
- Bring your AC adapter/power cable.
- The projector resolution is Full HD (1920 × 1080).
- Disable any screen saver, sleep mode, or power-saving settings that may interrupt your presentation.
- As a precaution, please bring a backup copy of your presentation on a USB flash drive.
- After confirming proper operation at the PC Center, please bring your laptop to the PC operator desk in your session room no later than 20 minutes before the session begins. Laptops will not be stored at the PC Center.
Poster Presentations
Poster presentations will be conducted on-site only. No web-based e-Poster system will be available.
Poster Mounting and Free Discussion
| Nov. 19 | Nov. 20 | Nov. 21 | |
|---|---|---|---|
| Poster Mounting | 8:00-9:00 | 8:00-9:00 | 8:00-9:00 |
| Viewing | 9:00-16:00 | 9:00-15:30 | 9:00-14:20 |
| Free Discussion | 16:00-17:00 | 15:30-16:30 | 14:20-15:20 |
| Removal | 17:00-18:00 | 16:30-17:30 | 15:20-16:00 |
Poster Specifications
- Posters should be mounted on the designated panel using the pushpins provided at the poster area during the mounting period.
- The Poster Number Panel (20 cm × 20 cm) will be prepared by the Secretariat.
- The Title/Author/Affiliation Area (20 cm × 70 cm) must be prepared by the presenter.
- The available display area for the poster body is 160 cm × 90 cm.
During the Presentation
- Presenters should arrive at their poster panel 10 minutes before the scheduled discussion period and wear the presenter ribbon.
- Presentations will be conducted in a free discussion format.
Poster Removal
Please remove your poster within the designated removal period. Posters remaining after the removal deadline will, in principle, be discarded by the organizers.
