HomeGeneral Information for Chairs and Speakers

General Information for Chairs and Speakers

For Chairpersons

  • Please be seated at “Next Chairperson’s Seat” in the front row in the session room at least 15 minutes prior to your session.
  • Please start and end your session at the appointed time. Punctually is appreciated.

For Speakers

Presentation Time
Keynote Lecture: as informed in advance
Symposium: as informed in advance
Award Session: 10 min. for presentation, 3 min. for discussion
Presentation Instrument
Presentations are restricted to Power Point Presentations using your own computers in the Oral sessions.
PC Preview
Please bring your computers to the PC Preview Desk (located at front of the presentation room) 30 minutes prior to your presentation to check the output
Preparation of Presentation Data
Notes on preparation of presentation data
  • Please create MS Power Point presentation (Windows ver. 2010/2013/2016) and use the Windows standard fonts.
  • If you have windows ver. 2019 or Mac, please bring your laptop.
  • Please prepare your presentation data with the slide resolution 16:9 (XGA1920×1080).
    Using of higher resolution may result in various projection trouble.
  • Please put ‘Abstract Code’ and ‘Your Name’ at the beginning of your filename.
  • If your presentation data is linked to other files (i.e. still or moving images, graphs, etc.), those linked files should also be saved in the same folder, and the links to be checked beforehand.
  • If there are any COIs to be disclosed, the oral presenters should include the COI disclosure slide in their presentation data.
    Presenters shall disclose applicable COI status at the beginning of the slide presentation or on a slide following the slide showing the title of presentation and name of presenters. Please visit “COI disclosure” page for more details.
Notes on bringing own computers
  • Bring the AC adaptor for your computer.
  • A D-sub 15 pin monitor connector is necessary to connect your laptop to the projector equipment provided in the presentation rooms. If your computer has a special format monitor output terminal such as HDMI, please bring a D-sub 15 pin conversion adaptor.
  • Deactivate password lock, screen-saver, virus scan and power-saving mode in advance.
  • Bring backup data of your presentation. We kindly ask you to have backups of your laptop content to protect data from accidental loss.
Presentation Language and Data
All presentations must be delivered in English and all presentation data should be prepared in English.

For Chairpersons

  • Please be seated at “Next Chairperson’s Seat” in the front row in the session room at least 15 minutes prior to your session.
  • Please start and end your session at the appointed time. Punctually is appreciated.

For Speakers

Poster Mounting

Poster Mounting, Discussion and Removal
The secretariat will prepare a panel with your poster number.
Tacks for putting up posters will be prepared at each panel.
- Poster Mounting area is H160cm×W90cm.
- Please prepare a slip with title, name(s) of author(s),
  and affiliation(s) with the size of H20cm×W70cm.

[Mounting Date & Time]
September 6 (Fri.), 12 : 00~15 : 30

[Removal Date & Time]
September 8 (Sun.), 13 : 00~15 : 30

*Any posters left behind after the removal time shall be removed and discarded by the Secretariat.
Posters still on display after the removal time has passed will be disposed by the Secretariat and will not be kept nor returned.

Poster Session

Poster presenters are requested to be ready in front of your poster at least 5 minutes prior to their presentation.
[Presentation Time]
September 6 (Fri.), 19 : 10~19 : 55
September 7 (Sat.), 17 : 20~18 : 05
Allocated time (one presenter): 7 min. (Presentation: 5min./Discussion: 2min.)

Language of presentation and poster

All presentations must be delivered in English and all posters should be prepared in English.

Conflict of Interest Disclosure

If there is any COI, the poster presenter should use the disclosure format for the last of the presentation page, in order to clarify the names of companies and/or associations in question.
For details, please refer to the official website.
If there are any COIs to be disclosed, the poster presenters should include the COI disclosure in their posters.
Presenters shall disclose applicable COI status at the end of their posters. Please visit “COI Disclosure” page for more details.

Poster Award

The poster awards will be selected. The winner(s) will be announce at Get-together on September 7 (Sat.).