Information for Chairs and Speakers

About the Presentation

Time Allocation

* All live streaming sessions have a 3-minute Opening address by the Chair.

Presidential Session（Live Streaming）

Please use your own laptop to screen share your presentation.

Oral Session（Live Streaming）

The Discussant will announce talking points for a 15-minutes discussion.
The general discussion will be followed by the Chair, Discussant and Speaker.

Please use your own laptop to screen share your presentation.

Mini-Oral Session（Live Streaming）

Please use your own laptop to screen share your presentation.

Poster Discussion Session（Live Streaming）

Poster Speakers have no live presentations, as the session are streamed on-demand.
Speakers are required to submit the presentation slides which should be less than 10 slides including the COI disclosure for on-demand streaming.
The general discussion will be followed by the Chair, Discussant and Speakers in Live streaming.

Poster Session（On-demand Streaming）

There is no Live presentation or Q&A as the session is On-demand.
Please prepares a presentation slides a maximum of 10 slides, including the COI disclosure.

Instructions for Live Streaming Session

• We strongly recommend to use a stable wired network or Wi-Fi which you have used for Zoom before. An unstable connection will cause poor image quality and choppy video/audio which may affect the presentation.
• Please use your own laptop to screen share your presentation.
• Please Open the PowerPoint file to be used in your presentation in advance.
• Please click the button “Share Screen” again to turn off screen sharing once you finish your presentation.
• Your PC may become slow depending on its specifications and if other apps and programs other than Zoom and PowerPoint are running. Make sure to close unnecessary apps and programs. We also recommend you restart your computer to close all programs and clear the RAM.
• Kindly refrain from using sound features in the movie of your presentation data, presenter tools or an external display.
• If a video clip must be used, please access to the Zoom test site to make sure the quality is adequate.
• Please refrain from using built-in speaker or built-in microphone of your laptop; please use a headphone if possible.
• Please ensure that portable computers are connected to an AC power source before joining a session.
• If you use the headphone and need to mute the microphone, please do not use the mute on headphones; instead, please click the button “Unmute” in Zoom.
• Chairs should ask speakers to unmute their microphone to avoid screen sharing failures.
• Please log in to Zoom via the provided URL 45 minutes before the session starts to ensure a proper connection for interactive discussion and to receive instructions for the presentation.

Presentation Slides

• Your presentation slides must be prepared in 16:9 format.
• All Speakers need to disclose the COI in the 2nd slide of the presentation deck.
• Speakers who have concerns with screen sharing and network environments on the presentation day may submit a pre-recorded presentation file as back-up.
• Please access to the website to check the manual for the pre-recorded presentation slides.

COI / Conflict of Interest Policy

All Speakers are required to disclose COI in the 2nd slide of the presentation deck. All Chairs are also required to disclose COI. Please refer to the following COI Policy and the templates.

For Speakers

The presenter (the first author) and the principal investigator must disclose the name of any company or for-profit organization related to medicine they have a relationship with, defined as follows: in the following items which is in the COI Disclosure Information , 3 to 9, 11, 12, exceeding separately stipulated criteria, and 1, 2, 10, 13 if met. The subject period is from January 1, 2017 - December 31, 2019. In addition, any COIs from January 1, 2020 to December 31, 2020 that are directly related to study presented must be disclosed.

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Conflict of Interest Policy of Japanese Society of Medical Oncology

For oral presentation, please use the slide below as a template to disclose conflict of interest.
For poster presentations, please include your COI statement in the second slide.

For Chairs

Please refer to the COI Disclosure Information and the following COI template, and disclose COI. The subject period is from January 1, 2018 - December 31, 2020.

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Instructions for Uploading Presentation Slides

1. Uploading period

January 13 (Wed)-29 (Fri), 2021

* A link for the Uploading System will be provided in early January.

2. Session

Presidential Session

Oral Session

Mini-Oral Session

Poster Discussion Session

Poster Session

3. Instructions for Presentation Slides

• Your presentation slides must be prepared in 16:9 format.
• Please make sure to use appropriate font size in your presentation.
• Speakers are required to disclose the COI in the 2nd slide of the presentation deck.
• Please refer to the manual for preparing pre-recorded presentations in the link below.

Uploading the Presentation File

Notes:

-Please name the presentation file as follows: "Presentation Number_Name".

-When you upload the file, please enter your name and email address.