①

When presenting clinical information that may involve patient-identifiable data, presenters must obtain informed consent from the patient or their legal representative and ensure that the patient's identity cannot be determined from the presentation. Presentations containing identifiable personal information are strictly prohibited.

②

Oral presentations must be delivered using a PowerPoint presentation.

③

Presentations will be projected on a single screen.

④

The use of videos, animations, and audio is permitted.

⑤

Conflict of Interest (COI) Disclosure

All presenters are required to disclose any conflicts of interest (COI) from the past three years. For oral presentations, the COI disclosure slide should be placed immediately after the title slide. For poster presentations, the COI disclosure should be included at the bottom of the poster.

For details regarding the JSPCCS Conflict of Interest (COI) Policy, including its guidelines and regulations, please refer to the JSPCCS website.

COI Sample Slides Download

1. No chairperson registration is required. Please be seated in the designated “Next Chair” seat located at the front right side of the meeting room at least 15 minutes before the start of your session.
2. Session announcements will be made only in Room 1. No announcements will be provided in other rooms. Please begin moderating the session promptly at the scheduled start time. If you have any questions, please contact the room director.

1）PC Presentation Data Check-in

Please complete data check-in and preview testing of your presentation file (or personal laptop) at the PC Center no later than 60 minutes before your session begins (30 minutes before early morning sessions).

2）Presentation and Slide Languages

3）Presentation Time

4）Timing System

A green light indicates that presentation time is in progress.
A yellow light will turn on one minute before the end of the presentation.
A red light turn on the end of the presentation time.

To ensure smooth session management, presenters are requested to adhere strictly to the allotted time. Presentations exceeding the allocated time by more than one minute may be terminated by the chairperson.

5）Next Speaker

Please arrive at the session room at least 20 minutes before the session starts.
Once the preceding speaker begins, the next speaker should be seated in the designated “Next Speaker” seat located at the front left side of the room.

6）Presentation Instructions

①

All oral presentations must be delivered using PowerPoint. A slide size of 16:9 is recommended; however, 4:3 format is also supported.

②

Presentation files should preferably be created using Microsoft PowerPoint 2024.
*Files created with other versions can generally be displayed.
*Please check your presentation in advance at the PC Center. There is no limit on the number of slides; however, presentation time limits must be observed.

③

Presenter View is not available.

④

Presenters are responsible for advancing slides using the mouse or keyboard at the podium.

If Bringing Presentation Data on USB Flash Drive

①

Please confirm in advance that the presentation functions correctly on a computer other than the one used to create it.

②

A COI disclosure slide must be included.

③

The following fonts are recommended to avoid display issues:
MS Gothic / MSP Gothic / MS Mincho / MSP Mincho
Arial / Century / Century Gothic / Times New Roman

④

Submitted presentation files will be deleted by the Secretariat after the meeting.

If Bringing Your Own Laptop

①

Presenters using a Macintosh computer or presentations containing video/audio files should bring their own laptop.

②

The connector of the PC cable used at the venue is HDMI. Please prepare a PC with this output terminal, or be sure to bring a connector to convert to this shape.
*Adapters will not be provided onsite.
Display connection connector HDMI

③

Please cancel the screen saver and power saving settings in advance.

④

When using video data, it will be limited to those that can be played on Windows Media Player.

1）Information for e-Poster Session Chairs

• Please report to the Chairperson Desk in the Mini Oral (e-Poster) area at least 10 minutes before the session begins.
• No session-start announcements will be made.
• Please begin moderating the session at the scheduled start time.
• Each presentation consists of:
  4 minutes for presentation
  2 minutes for Q&A

2）Information for e-Poster Presenters

• Presentations will be delivered orally using the slide data submitted in advance.
  *Please refer to the email from the Secretariat for instructions on preparing your presentation data.
• No on-site data submission will be accepted.
• Presentation files cannot be modified or replaced on the day of presentation.
• Please gather in front of your assigned booth in the Mini Oral (e-Poster) area at least 10 minutes before the start of your session.