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To Presenters and Chairs |
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[IMPORTANT] Request for uploading slide data in advance |
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| Oral presenters are required to submit their presentation slide data in advance via the slide uploading system. |
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| <Oral Presentation Data Pre-Registration Period> |
| From 12:00 on February 25 (Wed) to 23:59 on March 8 (Sun), 2026 (JST) |
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You can revise and re-upload your file any number of times before the submission deadline. |
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The login ID and password will be sent separately to the presenting author via email. |
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| If any of the following apply to you, your file cannot be accepted through the pre-submission system.
Please come to the Speaker Ready Room on the day of your presentation.
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| Your data was created on a Mac. |
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Please bring your own conversion adapter (VGA mini D-sub 15-pin or HDMI) and AC adapter. |
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Your data was created in a format other than “Microsoft PowerPoint (.pptx)”. |
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You wish to present using your own PC. |
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You wish to replace your slide data after the pre-submission deadline. |
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Please come to the Speaker Ready Room at least one hour before the start of your session. |
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If you plan to use video files encoded with a special codec, we recommend bringing your own PC. |
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Please also bring a backup copy of your data (e.g., on a USB drive) on the day of your presentation. |
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| <Notes for Pre-Submission> |
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Please prepare your presentation slides in a 16:9 aspect ratio. |
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Please use the official slide template provided by the Congress whenever possible. If you choose not to use the template, please make sure to insert a COI disclosure slide immediately after the title slide. |
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Only .pptx files can be submitted through the pre-submission system.
If you plan to present using any other file format, your file cannot be submitted through the system. Please bring your own PC on the day of the conference. |
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Please ensure that your presentation file size is within 1 GB. |
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The file name will be automatically converted to your abstract number by the system. |
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Slides containing audio or video can also be uploaded.Please make sure that all video files are embedded within the .pptx file. |
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If you submit your slides in advance, you do not need to visit the Speaker Ready Room on the day of your presentation. Please go directly to your presentation room. We kindly ask that you bring a backup copy of your data (e.g., USB flash drive) just in case. |
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| * Poster is a paper-based poster presentation and chairs are assigned to poster sessions. |
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| Poster Panel Instruction is here. |
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| Session |
Presentation time |
Presentation Language |
Slides Language |
| Regular Abstracts |
Featured Research Session |
FRS |
15 minutes
(10 min. for presentation
&
5 min. for Q&A) |
English |
| Oral |
OJ |
10 minutes
(7 min. for presentation
& 3 min. for Q&A) |
Japanese |
English
(Recommended) |
| OE |
English |
| Poster |
PJ |
Japanese |
English
(Recommended) |
| PE |
English |
| Case Report Session |
CRJ |
Japanese |
English
(Recommended) |
| CRE |
English |
| Late Breaking |
Clinical Trials |
LBCT |
15 minutes
(12 min. for presentation
& 3 min. for Q&A). |
English |
| Cohort Studies |
LBCS |
| Basic Research |
LBBR |
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| *Other sessions have been individually notified to the lead presenters. |
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2. Instruction for oral presentation |
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Request for uploading slide data in advance |
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Oral presenters are required to submit their presentation slide data in advance via the slide uploading system.
The Oral Presentation Data Pre-Registration system will be open from |
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12:00 on Wednesday, February 25 to
23:59 on Sunday, March 8, 2026 (JST).
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| *Details regarding registration procedures will be provided individually via email to the lead presenter. |
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| <Note> |
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All oral presentations must be made on a PC using a Windows operating system (single screen only) |
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Screen ratio: 16:9 (recommended). |
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Please keep the following points in mind when preparing your presentation data. |
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Please include one slide for your conclusion. |
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If your presentation pertains to a research performed jointly with, or is supported by the private sector, please disclose this in your slides. |
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Regardless of the language used for presentation, please prepare your presentation data in English (excludes some sessions). |
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File Management】 |
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Presentation files must be in Windows PowerPoint 2021 (2016/2019). |
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To avoid display problems with your presentation, use only standard OS fonts such as Times New Roman, Arial, Arial Black, Arial Narrow, Century, Century Gothic, Courier, Courier, New or Georgia. |
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The title of your presentation file should be “your presentation number + your name”. (e.g.:OE01-1 John Smith). |
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There is no limit on the size of your presentation file. However, if the size of your presentation file exceeds 500MB, please bring your own PC. |
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You can use audio or video in your presentation. If you use video which is encoded with a specific codec in your presentation, we recommend you bring your own PC. We also recommend any video data to be in WMV or MP4 format which can be played on Windows Media Player 11. |
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All data files should be in one folder, including any reference files such as video files. |
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If your presentation file is made using Macintosh, please bring your own laptop with a VGA adapter or a HDMI adapter. (recommend genuine product or products with Apple MFI Certification) |
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Speaker Ready Room】 |
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The Speaker Ready Room will be open on the following days and times during the meeting period.
However, it is only for replacement or bringing own laptop. Please note that all oral presenters are required to submit their presentation slide data in advance via the slide uploading system provided on the official website of the meeting. |
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Opening Hours: |
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Day 1,
March 20 (Fri) |
Day 2,
March 21 (Sat) |
Day 3,
March 22 (Sun) |
Speaker Ready Room 1
Lobby, 2F, Fukuoka International Congress Center |
7:00 - 18:00 |
6:45 - 17:30 |
7:00 - 16:00 |
Speaker Ready Room 2
Chikushi, 2F, Fukuoka Sunpalace |
Speaker Ready Room 3
Lobby, 2F, Marine Messe Fukuoka Hall A |
Speaker Ready Room 4
Lobby, 1F, Marine Messe Fukuoka Hall B |
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| The following types of media will be accepted. |
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USB flash memory drive/CD-R (please bring backup media). |
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When writing onto a CD-R, use only the hybrid format (ISO 9660), as using special functions such as “Packet Write” may cause problems with data display. |
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To avoid the possible spread of computer viruses, always scan your presentation files beforehand with updated anti-virus software. |
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After saving your presentation file on the appropriate medium, do a test run on another PC to make sure it works normally. |
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Any copies of your presentation data which the Secretariat has received will be deleted after the meeting. |
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Points to Note when Presenting】 |
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Please be seated at the front-left row of session room at least 15 minutes before the session starts. |
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A mouse and keypad are available on the podium table for your use. |
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At 1 minute before the end of your presentation, a yellow warning light will appear, and at the end of the presentation time the light will turn red. |
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The “Presenter View” is not available. If you prepare a speech text, please print it out in advance. |
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| Presenters for the Featured Research Session and Oral Presentation: |
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Each presentation in the Featured Research Session should be completed within 15 minutes (10 minutes for presentation and 5 minutes for questions and answers). |
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Each presentation in the Oral Presentation for regular abstract and in Case Report Session should be completed within 10 minutes (7 minutes for presentation and 3 minutes for questions and answers). |
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| Presenters for the Late Breaking Sessions: |
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Each presentation in the Late Breaking Clinical Trials (LBCT), Cohort Studies (LBCS) and Basic Research (LBBR) should be completed within 15 minutes (12 minutes for presentation and 3 minutes for Q&A). |
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Presentation time for Discussant of the Late Breaking Clinical Trials (LBCT) should be completed within 5 minutes. |
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COI Disclosure/Slide Template |
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| Slide templates, including a Conflict of Interest(COI) disclosure slide, are available for use as shown below. Please review the Detailed Regulations of COI and |
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For oral presentations, the COI disclosure must appear on the first slide. |
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For poster presentations, it must be displayed at the bottom of the poster. |
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For Chairpersons |
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Chairpersons are requested to take their seats at the front-right row of each session room at least 15 minutes before the session starts. |
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Chairpersons are asked to stay within the time allotted for the session and each presentation. |
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During the Q&A period, please ask those with questions or comments to line up at the microphone in advance. |
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3.Instruction for Poster Presentation |
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Venues:
Marine Messe Fukuoka Hall A & B |
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| For Chairperson: |
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A two-chairpersons system will be used. |
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Please receive a chair’s ribbon at the Poster Session Registration Desk. |
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Each presenter will give their presentation in front of their poster panel. |
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Please arrive at the Poster Session Registration Desk 10 minutes before the scheduled session time and receive a chairperson’s ribbon. |
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Presentation time is 10 minutes (7 minutes for the presentation and 3 minutes for discussion). |
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Please adhere strictly to the scheduled order. |
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| For Poster Presenters: |
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Please wear a presenter’s ribbon which is on your poster panel during your presentation and stand in front of your poster panel 10 minutes before the scheduled start time of your presentation. |
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Posters will be displayed only for the day, when the session is held. |
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Posting and removal times are scheduled as below. Please note that any posters remaining over the removal time will be disposed of by the Secretariat. |
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The Chairperson will facilitate the presentations and discussions during the poster session. |
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Presentation time is 10 minutes: 7 minutes for the presentation and 3 minutes for discussion. |
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| Dates |
Posting |
Presentation / Discussion |
Removal |
| March 20 (Fri) |
8:00 - 11:00 |
15:20 - 16:20 |
16:30 - 17:30 |
| March 21 (Sat) |
7:30 - 9:30 |
9:40 - 10:40
15:05 - 16:05 |
16:20 - 17:20 |
| March 22 (Sun) |
7:30 - 9:20 |
9:35 - 10:35
14:50 - 15:50 |
16:00 - 17:00 |
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| The size of panel is 180 cm×90 cm. The presentation number will be preliminarily provided on the board. Please refer to the sample below. The presenter must prepare the title for the panel. |
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The poster will be displayed for only one day. |
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We suggest that text and diagrams be arranged appropriately so that the poster is legible from a distance. Please state clearly the presentation’s objective, methods, results, and conclusion. The objective should be positioned at the upper left and the conclusion at the lower right of the poster. |
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| *Delegates participating in the Poster Presentations are requested to review the “The Japanese Circulation Society Bylaws Concerning the Policy of Conflict of Interest in Medical Research” and display their COI disclosures at the end of the poster. |
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